Rules of engagement

Rules of engagement

Target audience

The Foundation has a clear defined target audience, which is defined in the Articles of Association. These are employees of Unit4, their partners or their children. The Board takes the view that ‘partner’ will be interpreted as anyone who is living with a Unit4 employee as a life partner (‘duurzaam samenleven’). Other family members (for example a parent or brother/sister) are in principle out of scope as they don’t have a direct link with Unit4.

Role of the Foundation

The role of the Foundation is to support initiatives to fulfil immediate needs of employees, their partners or children. The Foundation will not be engaged in projects regarding general prevention. This should be done by Unit4 as the employer.

Financial support will only be provided where a regular insurance policy has been used or does not provide (sufficient) coverage. The Foundation will provide the following services:

  • Financial support for Unit4 colleagues, their partners and/or children
  • Advice and shared experience, for example hope4life.nl
  • Facilitate and empower the use of the Unit4 network (i.e. healthcare)
  • Accelerated initiatives
  • Coordinated fundraising around the world
  • Collect and share best practices

Ambassadors

The Foundation should have an Ambassador in each country where Unit4 has an office. The role of the Ambassador is to create local awareness of the Foundation, to be the first point of contact for questions and to facilitate the intake and progression of requests for support from colleagues.

The Ambassadors will form an advisory committee to the Board of the Foundation. The Board will only deviate from their recommendation in case of exceptional circumstances.

The initial request should come from the employee themselves

The request for support should come from the Unit4 colleague themselves. Regardless of the good intentions of others, we feel this is important as an employee may not wish to involve the company or receive help. That said, the request can be made by other Unit4 colleagues but only with the permission of the employee in question. Our Ambassadors will validate all requests submitted by other colleagues.

In particular, the Foundation hopes to play a role under the following circumstances (indicative, but not limited to):

  • A special (could be experimental) treatment needed
  • Incurable and/or terminal illness
  • Financial distress
  • ‘Last’ wishes

The request can be made in any form but should be directed to your local Ambassador. The local Ambassador will ensure that an intake meeting will be held within 48 hours (see also below). Subsequently the Ambassador will send the request to the other Ambassadors, who will give their opinion within a 48-hour window.

A system whereby the majority of votes receive by each request, determine the joint recommendation of the Ambassadors to the Board will be in operation for all requests submitted.

The Board will consider the requests put forward, and will inform the employee and local Ambassador of its decision. For those receiving funding, the Foundation will work with the employee and his/her family to make the necessary arrangements and get the plan underway as quickly and efficiently as possible involving appropriate third parties as necessary.

Intake

When a request is made, the local Ambassador will have an intake meeting with the applicant. The purpose of this intake meeting is to determine the precise needs and assess whether or not the Foundation can help.

We are keen to stress that all requests are treated in the strictest of confidence l and will not be disclosed to Unit4 (including HR) unless agreed otherwise with the applicant.

Finance

The Foundation will get funding from Unit4. The Foundation can use this budget to provide the services outlined above.

Upon the request of the Foundation Board, funds will be transferred to the Foundation on a case by case basis.

The Foundation will initiate some fundraising activities to raise some initial funding. Our initial goal is to raise a base capital fund of € 50.000.

And of course the Foundation will be compliant to all (tax) regulations. Tax implications will be determined on a case by case basis by the Board. As a guideline: projects less than € 2,000 per case should be free from tax. Projects above € 2,000 will require clear tracking needed from the funding.